Sending E-mail to more than One Person

You would normally use this procedure in the case of contacting all team members.

  1. Click on the To button. A list of names of staff should appear. (Note these are usually arranged in alphabetical order according to Christian name). The list should contain all staff whose machines are set up for e-mail. If the recipient's name isn't there, they will not be able to receive e-mail.
  2. Click once on the staff member's name whom you wish to e-mail. The name should appear in the white box to the right of the To window, underlined. Click the OK button.
  3. Click the second person's name, eg. Clive Prosser. There is no maximum number of people to which your message can be sent, and all the names will all appear in the To box.
  4. Type your message.
  5. Click Send. All recipients should receive their mail.

Please experiment with sending messages to others in the group.

Carbon Copy (CC)
Carbon copy is usually used where a message is not being sent directly to a person - ie. for action - but where you wish the recipient to have a copy, for example, notification to a co-ordinator or Line Manager of a team action.

To use carbon copy:

  1. Follow the above instructions for sending an individual/group e-mail.
  2. Click the Cc. button. Select the person's name from the list.
  3. Type your message.
  4. Click on Send.

Contents: E-mail

Skill Check: E-mail