Methods of Presentation

A PowerPoint slide show can be presented using a many methods, all of which should have speaker and audience notes produced for them:

Computer Screen
A computer screen is useful at an exhibition display or in a shop window for an automatic repeated presentation of a slide show. Many speakers use an overhead projection tablet that fits on an overhead projector but this requires the computer to be transported to the venue of the presentation - not a great problem these days with laptop/notebook PCs. The larger the monitor, the better for multiple viewing. Alternatively, some slide/presentation projectors can be hooked up directly to a computer. This is very effective when you need to give examples of displays of on-line computer activity, eg. Internet, e-mail, etc.

Overhead Projector
OHP are common, so this form of output is frequently used. This method can give a high resolution and a bright display. There are portable overhead projectors available. The downside - new printouts are needed if alteration is required.

35mm Slides
These must be specially developed from slide film photos taken by a 35mm camera. A slide projector is common and portable technology, some having infra-red handsets allowing the speaker more freedom to move. This method is capable of a high resolution and bright display but slides cannot easily be amended and new photos are required.

HTML or Web Pages
In the 97 and 2000 versions of PowerPoint, files can be saved either as presentations or as HTML files, which can be uploaded directly to the Internet as pages on the World Wide Web.

CD-Recorder
A CD 'burner' could be used to store the presentation on a recordable CD for use on other multimedia computers.

Video
Using an S/VGA to Video converter, or a video card, the entire presentation could be saved onto VHS Tape for distribution to areas where there are no PCs.

Notes
Speaker's Notes

The speaker is the person who will describe the slides. For the assignment you have to prepare notes for the speaker to create Speaker's Notes. To produce these:

  1. Choose Note Pages view.
  2. Locate the required slide in show.
  3. Key in these example notes for the CIT slide show as shown in the table below.
  4. To print click the File menu and select Print. In the Print dialog box select Notes Pages under the 'Print What' option.
Slide Speaker's Notes
1 Repeat College name in Welsh.
2 Emphasise Cambridge University. Explain competence.
3 Mention each module and package.
4 Mention each module and package.
5 Take care explaining each module.
6 Take care explaining each module.
7 Hold up certificate in Cambridge folder.
8 Comment on the popularity of each module.

Audience Handouts
For any presentation to be effective, it is usually advisable to provide the audience with handouts containing thumbnail prints of the slides being given out. The audience will then not be distracted by having to take their own notes. These are also a requirement for the assignment. To print, choose Handouts/6 slides per page on the Print dialog box.

Contents: Presentations

Skill Check: Presentations